School Policies

Make-up Policy

Students must inform our office at least 24 hours in advance in order to qualify for an excused absence and a makeup class.  Missed class is not refundable. Make-up classes cannot be credited toward tuition payment for another quarter. Students can sign up for make-up class as long as they are enrolled in our program.​

Refund Policy

For classes offered during a regular quarter (Q1, Q2 or Q4), once the registration is completed and the student starts attending the class, no tuition refund will be issued. If for some reason that a student is unable to attend for the remaining of the quarter, the parents are required to inform our school, and we can either transfer the student to another class of a different day/time, or in the case of a medical condition which prevents the student from attending our class, we will issue a school credit which the student can use at our school in the future. 

For summer camps and workshops, refund policy will be defined and provided on the camp flyers.

9- and 12-Month Plan Deposit Policy

For each class a student signed up for a 9- or 12-month plan, we require an initial deposit of $100.00, which upon completion of your plan, will be refunded back.  In practice, in the last quarter of a 9- or 12-month plan, you can either deduct a $100 from the last quarter's tuition payment, or inform our office to use the $100 to renew a new 9- or 12-month plan. 

If a 9- or 12-month plan is terminated before its completion date, the $100 deposit will be forfeited. Once an incomplete 9- or 12-month plan record is established, that student will lose the ability to renew a new 9- or 12-month plan going forward. The only option is to choose a 3-month plan. 

School Holidays

Ichen Art Academy will be closed for the following holidays:

​New Years Day
Memorial Weekend
July 4 (Independence Day)
Labor Day Weekend
Thanksgiving Week
Christmas Week