School Policies

Make-up Policy

Students must inform our office at least 24 hours in advance in order to qualify for an excused absence and a makeup class.  Missed class is not refundable. Make-up classes cannot be credited toward tuition payment for another quarter. Makeup class must be done during the same quarter and cannot be carried over to another quarter.

Refund Policy

For classes offered during a regular quarter (Q1, Q2 or Q4), once the registration is completed and the student starts attending the class, no tuition refund will be issued. If for some reason that a student is unable to attend for the remaining of the quarter, the parents are required to inform our school, and we can either transfer the student to another class of a different day/time, or in the case of a medical condition which prevents the student from attending our class, we will issue a school credit which the student can use at our school in the future. 

For summer camps and workshops, refund policy will be defined and provided on the camp flyers.

9- and 12-Month Plan Deposit Policy

For each class a student signed up for a 9- or 12-month plan, we require an initial deposit of $100.00, which upon completion of your plan, will be refunded back.  In practice, in the last quarter of a 9- or 12-month plan, you can either deduct a $100 from the last quarter's tuition payment, or inform our office to use the $100 to renew a new 9- or 12-month plan. 

If a 9- or 12-month plan is terminated before its completion date, the $100 deposit will be forfeited. Once an incomplete 9- or 12-month plan record is established, that student will lose the ability to renew a new 9- or 12-month plan going forward. The only option is to choose a 3-month plan. 

School Holidays

Ichen Art Academy will be closed for the following holidays:

​New Years Day
Memorial Weekend
July 4 (Independence Day)
Labor Day Weekend
Thanksgiving Week
Christmas Week